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The Society has embarked on a major programme to become an incorporated charity. This step is essential in order to comply with the Charities Act (as our annual turnover is in excess of £5000), it provides an essential robust base for the significant financial transactions in which we are now involved and will allow the Society to benefit from Gift Aid on our subscriptions and other donations.
The process for making the change involves the following steps:
• Forming a new Society as a company with an initial list of members and a Board of Trustees
• Inviting all members of the current Society to become members of the new Society
• Closing down the current Society (this has to be done at two general meetings separated by at least 14 days)
• Applying for charitable status for the new Society.
These steps can be achieved beginning at the AGM as follows:
• Normal AGM business as though carrying on
• Agree changes to constitution
• To enable the assets of the present Society to be transferred to the new Society
• To enable the records of the present Society to be transferred to the new Society
• Note formation of new company and names of trustees
• Agree dissolution of existing society
• Give notice of second general meeting.
The proposed amendments to the constitution are both in Section 16 where the amendments are both indicated in bold and italics below.
16 WINDING UP
The Society may be dissolved by a two-thirds majority of members voting at an Annual General Meeting or Special General Meeting of the Society confirmed by a simple majority of members voting at a further Special General Meeting held not less than 14 days after the previous Meeting. If a motion for the dissolution of the Society is to be proposed at an Annual General Meeting or a Special Meeting this motion shall be referred to specifically when notice of the Meeting is given. In the event of the dissolution of the Society the available funds of the Society shall be transferred to such one or more charitable institutions having objects similar to those herein before declared as shall be chosen by the Executive Council and approved by the Meeting of the Society at which the decision to dissolve the Society is confirmed. On dissolution the minute books and other records of the Society shall be deposited with the Civic Trust. The new Society will have the status of a Limited Company and so will be managed by a Board of Trustees who will take over the responsibilities of the current Executive Council. All the current committees and the Forum will be re-established, taking the opportunity to review and strengthen their memberships; current members of the Forum will be invited to become members of the new Forum.
The Constitution of the new Society is essentially similar to that of the existing Society, but is considerably more detailed as it embodies all the provisions required in the Memorandum and Articles of Association of a Limited Company. The full version of the proposed constitution is available by clicking here.
To facilitate the formation of the new Society, the Executive Council has agreed that its initial membership will be as follows:
The President and Vice Presidents
Freddie Gick (Chairman) *
Guppy Dhariwal (Deputy Chairman) *
Robert Blyth (Vice Chairman) Chairman of the Trees Committee *
David Clarke (Vice Chairman) Responsible for magazine publication *
Anthony Collins (Vice Chairman) Jointly responsible for Corporate Member recruitment *
Paul Lister (Vice Chairman) Chairman of Planning Committee *
Glyn Pitchford (Vice Chairman) Jointly responsible for Corporate Member recruitment *
Bob Warman (Vice Chairman) *
James Fletcher (Honorary Treasurer) *
Nick Madeley (Honorary Secretary) *
Peter Leather (Chairman of the Heritage Committee) *
Peter Miles (Chairman of Programme Committee) *
Michael Sheehan (Chairman of the Citizenship Committee)
Ross Bellamy (C & HP representative) *
Yvonne Maslen (Blue Plaques Secretary) *
Joe Jordan *
Jagjit Taunque *
Peter Wall *
Three representatives of the City Council *
* denotes Trustees
In accordance with our existing constitution the second meeting at which the current Society will be wound up will be held on 26 November at 5.30 in the Council House. Before then, all members of the Society will have been invited to transfer their membership to the new body called The Birmingham Civic Society.
The Birmingham Civic Society
The Chairman and Executive Council
hereby give notice and have pleasure
in extending an invitation to the ANNUAL GENERAL MEETING
at 6.00pm on Thursday 25 October 2007
in the Banqueting Suite, Council House, Birmingham
Chaired by the Lord Mayor, Councillor Randal Brew OBE JP
(Agenda below)
and ANNUAL LECTURE at 7.30pm on Thursday 25 October 2007
in the Banqueting Suite, Council House, Birmingham
Guest Speaker: Jenny Inglis
Director, City Centre Partnership
will speak on Developments in Birmingham City Centre
Followed by light refreshments |
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